Who it's for

Built for the person who has to answer.

Contractor, consultant or engineer. Your notes, your photos, your call, in a record that holds up when the adjuster or the owner asks why.

  • The adjuster What changed since last week?
  • The owner Why did the cost go up?
  • The attorney How do you know?
Contractor

Contractors answer

“Why are we paying for this?”

The field report, without the phone call.

Your PM captures the day on site. The office gets the report as it happens, so progress and billing stop waiting on files.

Start with one PM on one job.

View example daily field report

Daily Field Report · Riverside restoration

East Wing — Tuesday, September 8

Prepared by M. Ortiz, project manager. Weather clear, 71°F.

Crew 4Hours 07:10–15:40Photos 14

1. Work completed

Framing on the east wing is complete. Drywall delivery staged on Level 2 (Fig. 1).

2. Site observations

Moisture noted at the north wall, reading 22% at 14:10. Drying to be confirmed before close-up (Fig. 2).

3. Time and materials
Labor6 hrs
Drywall, 4×812 sheets
Dehumidifier1 day
Fig. 1 — East wing framing, 09:32
Fig. 2 — North wall reading, 14:10

Daily Field Report · drafted from the project recordExample

Consultant

Consultants answer

“Where did we start from on this?”

Turn what you saw into what you can defend.

Observations, photos and the estimate sit together, so the notes hold up when someone asks why.

Start with your next inspection.

View example inspection notes

Inspection Notes · Riverside restoration

Water loss — East Wing, Level 2

Site visit September 8, 09:15–10:40. Present: owner’s rep, mitigation lead.

Date of loss Aug 30Photos 22Readings 6

1. Observed conditions

Staining along the east wall from the ceiling line to 14 in. above the slab. Drywall soft to the touch at the north corner (Fig. 1).

2. Cause and origin

Consistent with a supply line failure above the ceiling. Not consistent with roof intrusion; the roof deck was dry at 09:40 (Fig. 2).

3. Recommendations

Open the wall at the north corner before drying equipment is placed. Confirm the source with the plumber.

Fig. 1 — North corner, drywall soft, 09:31
Fig. 2 — Roof deck above, dry, 09:40

Inspection Notes · drafted from the project recordExample

Engineer

Engineers answer

“How do you know?”

Findings with the evidence attached.

Measurements and photos tied to the conclusion they support, in the order you walked the building.

Start with your next site visit.

View example site observations

Site Observations · Riverside restoration

Structural review — East Wing opening

Observed September 8. Measurements taken with a laser distance meter.

Span 1.20 mPhotos 9Readings 4

1. Measurements
Opening width1.20 m
Header depth190 mm
Deflection at mid-span6 mm
2. Observed conditions

Diagonal cracking above the opening, widest at the header line (Fig. 1). No displacement at the bearings visible from the finished side.

3. Further investigation

Expose the header at both bearings to confirm support. No conclusion on adequacy until then.

Fig. 1 — Cracking above the opening, 10:05
Fig. 2 — Mid-span reading, 10:12

Site Observations · drafted from the project recordExample

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